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Lodwar, Kenya

Finance and Administration Interns – Kakuma and Lodwar

Job Title: Finance and Administration Interns – Kakuma and Lodwar

Deadline: Friday 29th December 2023

Reference: APIR-005-2023


Duty Station: Kakuma, Lodwar

Positions: 2


Job Purpose

The objective of this position is to provide a learning environment for an aspiring finance and accounting professional while contributing to the finance, administration, and logistics functions.
We are looking for a bright hands-on Finance and administration Intern to be a key member of the Finance team. The candidate in this role will gain a wide range of knowledge and experience during the 6 months they will be with us, starting from January 2024.
While developing their skills, finance interns will ensure they have provided needful support to the Finance officer for efficient and effective financial systems and controls in the area field offices. They will support the program in the field by ensuring the timely production of reports and information.


Duties and responsibilities

• Document and maintain complete and accurate supporting information for all financial transactions.
• Assist in the maintenance of financial statements timely and accurate.
• Assist in the preparation of monthly and quarterly financial reports for self and co-implemented projects.
• Assist in the preparation and consolidation of the budget forecasts for co-implemented projects.
• Support in reconciling bank accounts for self-implemented projects.
• Assisting in raising payment vouchers for both operations and project expenses.
• Assist in review of cash requests and allowances declaration ensuring all documentation is complete and accurate as per APIR TURKANA guidelines.
• Assist in the procurement process of co-implemented projects for the Kakuma and Lodwar field offices.
• Filing all supporting documents for administration and projects and ensuring the filing system of the organization is in order.
• Assist in project and office logistics and procurement i.e. travel arrangements, purchases of goods and services.
• Assist in office administration e.g. filing, photocopies, etc.
• Assist in preparing supporting information for project audits.
• Performing any other duty as may be assigned by his or her line manager


BEHAVIOURS (Values in practice)

• holds self-accountable for making decisions, managing resources efficiently, and achieving and role modeling APIR TURKANA values.
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.

• sets ambitious and challenging goals for themselves and their team, take responsibility for their personal development, and encourages their team to do the same
• widely shares their vision for APIR TURKANA, engages and motivates others
• Future-orientated, thinks strategically and on a global scale.

• Build and maintain effective relationships with their team, colleagues, Members, and external partners and supporters.
• values diversity, and sees it as a source of competitive strength.
• approachable, good listener, easy to talk to.

• Develop and encourage new and innovative solutions.

• honest, encourages openness and transparency; demonstrates the highest levels of integrity.


Knowledge, Skills, and experience

• Bachelor’s degree in finance, economics, accounting, or any other relevant degree.
• Relevant professional qualifications, i.e. ACCA/CPA are an added advantage.
• Knowledge of MS Excel/Google Sheets is essential.
• Previous experience is an advantage, but THIS IS NOT AN OUTRIGHT REQUIREMENT.


Competencies we intend to develop

Driving for quality
After the internship period, you should be able to set high demands for the quality of your work and that of others; and constantly strive for improvements.
LOGIC: You can apply the specified quality requirements within your own work and repair mistakes.

Planning & Organizing
You should be able to effectively align activities, time, and resources to achieve objectives.
LOGIC: Plans and organizes own work in a logical way

In the end, you should Possess an eye for detail and do things precisely as required.
Logic: Has an eye for detail about own work and that of others and in the way work is completed.

Customer Focus
You should anticipate being desired for similar roles, be a researcher of the expectations and requirements of the customer, connect with these, and deliver added value
Logic: Discovers the customer’s issue and delivers a suitable solution

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