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Lodwar, Kenya

HR and Administrative Assistant

Job Title: Human Resources and Administrative Assistant

Deadline: Friday 29th December 2023

Reference: 015/kak/2023

Reports to: TBC

Duty Station: Lodwar and Kakuma, remote support to one office.

Positions: 1


Job Purpose 

Under the supervision of the line manager, to perform a variety of personnel-related and administrative tasks. The incumbent will support the HR department in duties like posting job ads, updating HR database and processing employees’ requests. If you are passionate about HR policies and procedures and want to help create a nourishing workplace, this position is for you.


Duties and Responsibilities

  • Maintain employee records (soft and hard copies)
  • Update HR databases (e.g. new hires, separations, vacation, and sick leaves)
  • Assist in payroll preparation by providing relevant data, like absences, bonuses, and leaves.
  • Prepare paperwork for HR policies and procedures.
  • Process employees’ requests and provide relevant information.
  • Coordinate HR projects, meetings, and training seminars
  • Collaborate with the Recruiter to post job ads on careers pages and process incoming resumes.
  • Manage the department’s telephone center and address queries accordingly.
  • Prepare reports and presentations for internal communications.
  • Provide orientations for new employees by sharing onboarding packages and explaining company policies.


BEHAVIOURS (Values in Practice)

  • Demonstrate Strong Commitment to APIR TURKANA’s core values especially the value of compassion.
  • Must have hands-on practical experience, be self-driven, and very motivated.
  • Must be well organized with very high attention to detail.
  • Able to take initiative and work independently and appreciate inter-department linkages.
  • Cultural and political sensitivity must be demonstrated.
  • Good workshop planning and facilitation skills.
  • Knowledge of Computer e.g. Statistical Package for the Social Sciences (SSPP), Enterprise Resource Planning (ERP), Office ETC.


Job Specifications and Desirable Skills

  • Bachelor’s degree/Higher diploma in Human Resources or Related Field CHRPK will be an added advantage.
  • At least 2 years experience working in HR in a busy HR environment.
  • A member of IHRM.
  • Knowledge of Excel & HR software.

Desired Skills and Competencies

  • Strong communication and negotiation skills.
  • Excellent computer skills (MS Office).
  • Strong analytical skills and attention to detail.
  • Ability to work within a team and able to multitask.
  • Fluency in communications in both English and Swahili languages
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