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Lodwar, Kenya

Procurement, logistics and fleet officer

Job Title: Procurement, Logistics and Fleet Officer

Deadline: Friday 29th December 2023

Reference: APIR – 006/2023

Reports to: TBC

Duty Station: Kakuma – Remote Support to Lodwar Office.

Positions: 1


Job Purpose

The finance officer will ensure efficient and effective financial systems and controls in the area field offices. He /she will support the program in the field by ensuring the timely production of reports and information.


Duties and responsibilities



  •  Support in ensuring that vehicle regulations/guidelines are adhered to as per prevailing Regulations.
  • Assist in reviewing vehicle log sheets, mileage, and fuel records.
  • Ensure that all vehicles are equipped with fire extinguishers and all other safety equipment.
  • Support in ensuring that office safety equipment is installed and routinely maintained.
  • Support in the maintenance of stock reports and asset registers in all offices.


  • Update the procurement tracker and share it with the supervisor for onward submission to the Budget holders.
  • With support from the Supervisor ensure that all vendors/consultants go through Finscan assessment before engagement.
  • Ensure APIR TURKANA Policies are disseminated among suppliers and service providers.
  • With directions from the supervisor ensure quotations/close tenders/ local tenders/International tenders are in place as per APIR TURKANA policies and regulations.
  • In coordination with the supervisor ensure that requisitions are received from the field promptly, enabling timely support.
  • With support from the supervisor, ensure procedure propriety, from PR up to a delivery note, considering the supply chain concepts (quality-quantity- delivery time satisfaction of project).

Asset Management:

  • Register all APIR TURKANA office assets across the county
  • Support in making the physical count, in liaison with finance to ensure the accuracy of the Asset Register.
  • Get custodian signatures on registered assets.
  • Maintain proper records for easy access to information.

Fleet Management:

  • Daily vehicle checks
  • Monthly vehicle reporting (from the tracking reports)
  • In charge of the routine vehicle maintenance (cleaning, servicing)
  • Tracking and ensuring timely renewal of the Vehicle Insurance


  • Ensure that any asset/s that is due for disposal/transfer is fully approved.
  • Ensure that APIR TURKANA vehicle licenses are up to date as required.


  • In consultation with the Admin Assistant ensure office stationery stocks are maintained and up to date.
  • In coordination with direct supervisor efficiently extend support required by field staff to fulfil APIR TURKANA requirements.
  • In coordination with the Direct Supervisor and the Admin Assistant, ensure that all administrative procurements (flight- visitors-meetings and conferences-fuel – stationaries- Consumable Items, electricity, and mineral drinking water are done by APIR TURKANA policies and procedures).
  • Other Any other duties commensurate with the level and grade of the role which may from time to time, reasonably be requested by the Supervisor


BEHAVIOURS (Value in practice)


  • Holds self-accountable for making decisions, managing resources efficiently, and achieving and role modeling APIR TURKANA values.
  • holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.


  • Sets ambitious and challenging goals for themselves and their team, take responsibility for their personal development, and encourage their team to do the same.
  • Widely shares their vision for APIR TURKANA, engages and motivates others.
  • Future-orientated, thinks strategically and on a global scale.


  • Build and maintain effective relationships with their team, colleagues, Members, and external partners and supporters.
  • Values diversity, and sees it as a source of competitive strength.
  • Approachable, good listener, easy to talk to.


  • Develop and encourage new and innovative solutions.


  • Honest, encourages openness and transparency; demonstrates the highest levels of integrity.


Job Specification and Desirable Skills

  • Bachelor’s Degree in purchasing and supply, specializing in procurement and logistics or related field with relevant work experience.
  • Minimum of 3 years of work experience in a similar role.
  • Possess a professional qualification in Purchasing and Supply Chain Management and a registered member of the CIPS/KISM

Desirable skills and competencies

  • Strong communication and negotiation skills.
  • Excellent computer skills (MS Office).
  • Strong analytical skills and attention to detail.
  • Ability to work within a team and able to multitask.
  • Fluency in communications in both English and Swahili languages

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